Lost your green card or another important document from USCIS? Don’t worry, you’re not alone. You might need a “Sample Letter to USCIS Request for Replacement.” This letter formally asks USCIS to reissue your lost or damaged document like a Permanent Resident Card (Green Card), Employment Authorization Document (EAD), or other immigration paperwork.
Creating the perfect request letter can feel daunting. But you don’t need to stress. We’re here to help simplify the process.
In this article, we’ll share ready-to-use templates. These “Sample Letter to USCIS Request for Replacement” examples will guide you. You can easily adapt these samples. Make them fit your specific situation. Let’s make sure your request is clear and effective!
Sample Letter To Uscis Request For Replacement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
Subject: Request for Replacement of [Document Name], [Receipt Number]
Dear USCIS Officer,
I am writing to request a replacement of my [Document Name], which has been [Lost/Stolen/Damaged]. My A-Number (if applicable) is [Your A-Number].
The original document number, if known, was [Document Number, if known]. The receipt number associated with the application for this document is [Receipt Number].
I have included a copy of [Supporting Document, e.g., driver’s license, passport] for identification purposes.
I understand there may be a fee associated with this replacement request. Please let me know the amount and acceptable methods of payment.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Sample Letter To USCIS Request For Replacement
Subject Line: Concision is Key
- Keep it succinct. Think “Request for Replacement [Document Type] – [Your Name] – [USCIS Receipt Number]”
- Avoid ambiguity. A clear subject line expedites processing.
- Example: “Request for Replacement Green Card – John Doe – EAC1234567890”
Salutation: Formalities Matter
- Address the USCIS professionally. “To Whom It May Concern:” is acceptable, but “Dear USCIS Officer:” is preferable if you know the specific department.
- Maintain decorum. This is a formal communiqué; eschew casual greetings.
Introduction: State Your Purpose Directly
- Immediately articulate the reason for your missive. “I am writing to formally request a replacement for my [Document Type], which has been [Lost/Stolen/Damaged].”
- Include your full name, A-number (if applicable), and date of birth in the opening paragraph for facile identification.
Body Paragraph 1: Elucidate the Circumstances
- Provide a detailed, yet concise, account of how the document was lost, stolen, or damaged.
- Include dates, locations, and any pertinent details that paint a comprehensive picture.
- If stolen, mention if a police report was filed and include the report number.
Body Paragraph 2: Affirm Your Eligibility
- Reiterate your eligibility for the replacement document. State your immigration status and the basis upon which you obtained the original document.
- Reference any supporting documentation you are including, such as a copy of your driver’s license or passport.
- If applicable, mention any name changes and provide documentation.
Closing: Courteous and Action-Oriented
- Express gratitude for their time and consideration, but also subtly prompt action.
- “Thank you for your attention to this matter. I eagerly anticipate your prompt resolution.”
- Include a statement confirming your willingness to provide additional information if needed: “I am available to furnish any supplementary information you may require.”
Signature & Contact Information: Leave No Room for Error
- Use a formal closing such as “Sincerely,” or “Respectfully,”.
- Include your full name, address, phone number, and email address. Ensure legibility.
- Double-check all information for accuracy before submission; even minor discrepancies can cause delays.
Frequently Asked Questions: Sample Letter to USCIS Request for Replacement
This section addresses common inquiries regarding sample letters used to request a replacement document from U.S. Citizenship and Immigration Services (USCIS). Understanding the process can ensure your request is processed efficiently.
1. What is a sample letter for a USCIS replacement request used for?
A sample letter serves as a template or guide when drafting your formal request to USCIS for a replacement of a lost, stolen, or damaged immigration document.
2. What information should I include in my replacement request letter?
Your letter should include your full name, A-number (if applicable), date of birth, current address, a description of the document needing replacement, an explanation of why it needs replacing, and your signature.
3. Do I need to include any supporting documents with my request letter?
Yes, include copies of any available documents that prove your identity and immigration status. This may include a copy of the lost/damaged document (if available), passport, or driver’s license.
4. Where should I send my replacement request letter and supporting documents?
Refer to the USCIS website for the specific filing location based on the form you are requesting to be replaced. Mailing addresses vary depending on the form type.
5. Is there a fee associated with requesting a replacement document?
Yes, in most cases, there is a fee. Check the USCIS website or the relevant form instructions for the current fee amount and payment methods.
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