Need to withdraw an application from USCIS and request a refund? You’ll need a specific letter for that. This letter officially tells USCIS you no longer want them to process your application. People write this when they change their plans. Maybe they found a new opportunity or made an error in their initial filing.
Writing to USCIS can feel daunting. Getting the wording right is important. A well-written letter boosts your chances of a smooth withdrawal and refund.
We’re here to help you with that. We will share sample letters you can use. These examples make writing your own letter simple. Use these samples to craft your withdrawal and refund request.
Sample Letter To Uscis To Withdraw Application And Get Refund
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
Subject: Withdrawal of Application and Refund Request – [Application Receipt Number]
Dear USCIS Officer,
I am writing to formally request the withdrawal of my application, Form [Form Number], Receipt Number [Application Receipt Number], which was filed on [Date of Filing].
I am withdrawing this application because [Reason for Withdrawal].
I understand that certain fees may be refundable upon withdrawal. I kindly request a refund of any eligible fees associated with this application. Please let me know what documentation or information is required to process my refund request.
Thank you for your time and attention to this matter. I appreciate your prompt response.
Sincerely,
[Your Signature]
How to Write Sample Letter To USCIS To Withdraw Application And Get Refund
1. Subject Line: Clarity is Paramount
The subject line should be succinct and immediately convey the purpose of your missive. Don’t be ambiguous; specificity is your ally. A well-crafted subject ensures your request isn’t overlooked.
- Use: “Withdrawal Request – [Form Type] – [Receipt Number] – [Applicant Name]”
- Example: “Withdrawal Request – I-485 – EAC234567890 – John Doe”
2. Salutation: Strike a Professional Tone
Begin your letter with a formal salutation. While familiarity is comforting, USCIS appreciates professional courtesy.
- Use: “To Whom It May Concern:” – A universally accepted formal greeting.
- Optional: If you know the specific officer’s name, use: “Dear Officer [Officer’s Last Name]:”
3. Introduction: State Your Intentions Unequivocally
The introductory paragraph should articulate your intention with precision. Be forthright about your desire to withdraw your application and request a refund if applicable.
- State the form you are withdrawing.
- Provide your full name and date of birth.
- Include your A-number (Alien Registration Number) if you have one.
- Clearly state: “I am writing to formally withdraw my application for [Form Name], receipt number [Receipt Number], which was filed on [Filing Date].”
4. Body Paragraphs: Delving into Details
This section should elaborate on your reasons for withdrawing the application. While you aren’t obligated to provide extensive justifications, a brief explanation can be advantageous.
- Optional: Briefly explain why you’re withdrawing (e.g., you’ve obtained the benefit through other means, you’re relocating, etc.). Be concise and avoid extraneous details.
- Reiterate the form type, receipt number, and filing date. This reinforces your identity and the specific application in question.
- Explicitly request confirmation of the withdrawal.
If you believe you’re entitled to a refund, explicitly request it. Be aware that refunds are discretionary and often contingent upon when you withdraw the application.
- State: “I am also requesting a refund of the filing fee, if applicable, as the application is being withdrawn prior to adjudication.”
- Provide your mailing address for the refund check.
6. Supporting Documentation: Fortifying Your Claim
Include copies of relevant documents to bolster your request. This demonstrates diligence and facilitates smoother processing.
- Copy of the Receipt Notice (Form I-797C or I-797).
- Copy of your Biometric Appointment Notice (if applicable).
- Any other correspondence from USCIS related to the application.
7. Closing: Concluding with Professionalism
End your letter with a formal closing and your signature. This leaves a lasting impression of professionalism and attention to detail.
- Use: “Sincerely,” or “Respectfully,”
- Your full name, printed clearly.
- Your phone number and email address.
- Mail the letter via certified mail with return receipt requested to ensure USCIS received it. Keep a copy for your records.
Frequently Asked Questions: Withdrawing Your USCIS Application and Refund Eligibility
This section addresses common inquiries regarding the process of withdrawing an application submitted to U.S. Citizenship and Immigration Services (USCIS). It also clarifies the conditions under which a refund of application fees may be possible.
Can I withdraw my application after submitting it to USCIS?
Yes, you can withdraw your application. However, the method and implications vary depending on the type of application and its stage in the processing timeline.
How do I formally withdraw my application?
You must submit a written request to USCIS, clearly stating your intent to withdraw the application. Include your name, receipt number, alien registration number (if applicable), and mailing address. Send the letter to the USCIS service center where your application is being processed.
Will I receive a refund if I withdraw my application?
Generally, application fees are non-refundable, regardless of whether the application is withdrawn, approved, or denied. USCIS only refunds fees in specific circumstances, such as when the agency makes an error.
What are the specific circumstances under which I might receive a refund?
Refunds may be considered if USCIS rejects your application due to their error, such as incorrect fee collection, or if they erroneously accept a duplicate filing. Refund eligibility is determined on a case-by-case basis.
How long does it take to process a withdrawal request?
Processing times for withdrawal requests vary. USCIS will generally send an acknowledgment of your request. Monitor your case status online using your receipt number for updates.
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