A “Sample Letter to Utility Company After Moving” is just what it sounds like. It’s a letter you send. You tell the utility company you’ve moved. This could be electricity, gas, water, or even internet. People often need this letter after changing their address. Renters moving out need this too. New homeowners also need to write this letter.
Need help writing this letter? You’re in the right place. We will share letter options to make it easy for you.
We know writing letters can be a pain. Our examples will make it easier. Use our samples as a starting point. You can tweak them. Make sure it matches your specific needs.
Sample Letter To Utility Company After Moving
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Utility Company Name]
[Utility Company Address]
Subject: Account Closure Request – [Your Account Number] – [Previous Address]
Dear Sir/Madam,
I am writing to request closure of my utility account at the following address: [Your Previous Address]. My account number is [Your Account Number].
I moved out of the property on [Date of Moving Out]. Please finalize my account and send the final bill to my new address, which is [Your New Address].
I would appreciate it if you could confirm the account closure and the amount of the final bill. I can be reached at [Your Phone Number] or [Your Email Address] if you require any further information.
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
How to Write Sample Letter To Utility Company After Moving
Subject Line: Clarity is Paramount
- Be upfront. A subject line like “Account Closure Request – [Your Account Number] – [Your Old Address]” is direct.
- Avoid ambiguity. Steer clear of vague subject lines that could be overlooked; precision is your ally.
Salutation: A Touch of Formality
- “Dear [Utility Company Name]” is a safe bet if you don’t have a specific contact.
- If you have a contact person, addressing them directly adds a personal touch – “Dear Ms. Johnson.”
- Refrain from overly casual greetings. This is a formal communication, after all.
Body – Paragraph 1: State Your Intentions
- Announce your move and the date you vacated the premises. For example: “I am writing to inform you that I have vacated the property located at [Your Old Address] on [Date].”
- Clearly state that you wish to close your account associated with that address.
- Mention your account number for easy identification.
Body – Paragraph 2: Meter Readings and Forwarding
- Provide the final meter readings, if possible. Note: “The final meter readings upon my departure were [Gas: XXXX, Electricity: YYYY].”
- Include a forwarding address for the final bill. Example: “Please forward the final bill to [Your New Address].”
- Consider adding your phone number or email address for expedient communication regarding the final bill.
Body – Paragraph 3: Reinforce Closure Request
- Reiterate your request to terminate services at the old address. Underscore this point to forestall any future billing discrepancies.
- Optional: Express gratitude for the service received. This adds a measure of goodwill to the missive.
Closing: Concise and Courteous
- “Sincerely” or “Yours Truly” are appropriate closings.
- Avoid colloquialisms like “Cheers” or “Best.”
- Ensure your closing aligns with the overall tone of your letter.
Signature and Contact Information: The Final Flourish
- Type your full name beneath the closing.
- Include your phone number and email address for easy follow-up.
- Consider this a failsafe; proactive contact information minimizes potential delays
Frequently Asked Questions: Utility Change-of-Address Letters
Moving can be a hectic time. Properly notifying your utility companies is essential for uninterrupted service and accurate billing. Below are some frequently asked questions to help you navigate this process.
Why should I send a letter to my utility company when I move?
Sending a formal letter ensures that your account is properly closed at your old address and, if applicable, opened at your new address. This prevents incorrect billing and potential confusion regarding utility usage.
What information should I include in my utility change-of-address letter?
Your letter should include your full name, old address, new address, account number(s), the date you are moving out of your old address, and the date you want services started at your new address (if applicable).
How far in advance should I send the letter?
It is recommended to send the letter at least two weeks before your move-out date to allow the utility company sufficient time to process your request.
What if I don’t have my account number?
You can usually find your account number on a previous bill or by contacting the utility company directly. Provide as much identifying information as possible, such as your name and old address.
Can I submit this information online or by phone instead of sending a letter?
Many utility companies offer online portals or phone services for address changes. Check the utility company’s website or contact customer service to inquire about these options. A written record, however, can be beneficial.
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