Sample Letter To Withdraw From Job Interview

Ever applied for a job and then changed your mind? Maybe you got another offer. Or, the role wasn’t quite what you expected. That’s when you need a “Sample Letter To Withdraw From Job Interview”. It’s a polite way to bow out of the interview process.

Writing this letter can be tricky. You want to be professional and respectful. You also want to avoid burning bridges. So, how do you say “no, thank you” gracefully?

Don’t worry, we’ve got you covered. We’ll share some sample letters to make it easy. Use our templates to craft the perfect withdrawal letter. Let’s make this process stress-free.

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Sample Letter To Withdraw From Job Interview

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]
[Company Address]

Dear [Hiring Manager Name],

I am writing to inform you of my decision to withdraw my application for the [Job Title] position at [Company Name].

Thank you very much for offering me an interview. I appreciate you taking the time to consider my application and learn about my qualifications.

Since being considered for this position, my career goals have shifted, and I no longer believe this role is the best fit for me.

I wish you the best in your search for a suitable candidate.

Sincerely,
[Your Name]

How to Write Sample Letter To Withdraw From Job Interview

Subject Line: Brevity is the Soul of Wit

Keep it concise. A succinct subject line such as “Withdrawal of Application – [Your Name]” is usually sufficient.
Avoid ambiguity. The recipient should immediately understand the email’s purpose.
If applicable, include the job title for enhanced clarity.

Salutation: Address with Respect

Use a formal salutation. “Dear Mr./Ms./Dr. [Last Name],” demonstrates professional courtesy.
If the interviewer’s name is unknown, “Dear Hiring Manager,” is an acceptable alternative.
Avoid overly casual greetings like “Hi” or “Hello”.

First Paragraph: State Your Intentions Forthrightly

Express your withdrawal from the interview process clearly and directly.
For example: “I am writing to formally withdraw my application for the [Job Title] position.”
Acknowledge any prior communication or scheduled interviews.

Second Paragraph: Convey Gratitude and Appreciation

Thank the interviewer for their time and consideration.
Express appreciation for the opportunity, even though you are declining it.
A sincere expression of gratitude leaves a positive impression.

Third Paragraph: Provide a Reason (Optional but Recommended)

Offering a brief, professional explanation for your withdrawal can be advantageous.
You might state, “I have accepted another position,” or “My career priorities have shifted.”
Avoid divulging overly personal or negative details. Maintain a professional demeanor.

Closing: A Cordial Farewell

Use a formal closing such as “Sincerely,” or “Best regards,”.
Avoid casual closings like “Thanks” or “Cheers”.
Ensure the closing is followed by your full name.

Proofread: Scrutinize for Perfection

Before sending, meticulously proofread your letter for any grammatical errors or typos.
A polished, error-free letter reflects attentiveness and professionalism.
Consider asking a friend or colleague to review it for an additional layer of scrutiny.

Frequently Asked Questions: Withdrawing from a Job Interview

This section addresses common queries regarding the process of withdrawing from a scheduled job interview. It aims to provide clear and concise answers to help you navigate this situation professionally.

1. When is the best time to withdraw from a job interview?

It is best to withdraw as soon as you know you are no longer interested or available. This allows the employer ample time to find another candidate.

2. How should I deliver my withdrawal notice?

Email is generally preferred for its efficiency and documentation. If the interview is very soon, a phone call followed by an email may be appropriate.

3. What information should I include in my withdrawal letter?

Include your name, the position you applied for, the date and time of the scheduled interview, and a brief expression of gratitude and regret.

4. Is it necessary to provide a reason for withdrawing?

Providing a brief, professional reason is courteous but not mandatory. You can simply state that you have accepted another opportunity or are no longer pursuing the position.