Leaving a company is a big deal. You might want to tell your professional network. A sample letter helps you do this. It’s often used when you’re changing jobs or retiring.
We know writing this letter can be tough. So, we’ve got you covered. We’ll share templates, examples, and samples here. These samples will make writing easier.
Think of these samples as your personal toolkit. They’ll help you craft the perfect goodbye message. This ensures you leave a lasting, positive impression.
Sample Letter To Your Network On Leaving Your Company
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Dear [Name],
I am writing to inform you that I am leaving my position at [Company Name] on [Date].
I want to express my sincere gratitude for your support and collaboration during my time here. I have greatly valued our professional relationship and appreciate the opportunities I’ve had to work with you.
I am moving on to pursue [brief, optional mention of new opportunity, e.g., a new role in a different industry].
I wish you and [Company Name] all the best for the future. I would like to stay in touch. You can reach me at [Personal Email Address] or connect with me on [LinkedIn Profile URL, optional].
Thank you again for everything.
Sincerely,
[Your Name]
How to Write Sample Letter To Your Network On Leaving Your Company
Subject Line: Make It Count
- Craft a subject line that’s both informative and intriguing. Ditch the dull “Farewell” and opt for something like “New Adventures Await: An Update from [Your Name]” or “[Your Name] – Moving Onward & Upward!”
- Keep it concise. Aim for under 10 words to ensure it renders correctly on all devices.
- Personalize it, if appropriate. If you have a close-knit network, a slightly more casual tone can work wonders.
Salutation: Start Strong
- Avoid generic greetings like “To Whom It May Concern.” This is your network, not a faceless bureaucracy.
- “Dear [Network/Contact Name]” is a solid, reliable choice. For broader distributions, “Dear Friends & Colleagues” works well.
- If you’re segmenting your network, tailor the salutation. Close mentors might warrant a “Dear [Mentor’s Name],” while former teammates could get a more informal “Hi Team.”
Express Gratitude: Acknowledge Their Impact
- Begin by expressing sincere gratitude for their support during your tenure. Don’t skimp on the specifics – mention projects, advice, or even casual conversations that resonated with you.
- Example: “I want to express my sincere gratitude for your invaluable guidance and collaboration during my time at [Company Name]. I especially appreciate your support during the [Project Name] initiative.”
- Acknowledge the mutual benefit of your interactions. Highlight how their insights helped you grow professionally and personally.
Announce Your Departure: Clarity is Key
- State clearly and concisely that you are leaving [Company Name]. Avoid ambiguity; directness is appreciated.
- Include your last day of employment. This helps manage expectations and timelines.
- Example: “I am writing to inform you that my last day at [Company Name] will be [Date].”
Tease Your Next Venture: Intrigue Them
- Offer a glimpse into your future endeavors without divulging proprietary information or oversharing.
- Focus on the themes and direction of your next role, rather than specific details, if permissible.
- Example: “I’m excited to embark on a new chapter focusing on [Industry/Area of Focus], where I’ll be able to leverage my experience in [Skill/Area of Expertise].”
Contact Information: Stay Connected
- Provide updated contact information, including your personal email address and LinkedIn profile.
- Consider adding a phone number if you’re comfortable with that level of accessibility.
- Make it effortless for people to reach out. A simple “Feel free to connect with me on LinkedIn or via email” suffices.
Closing: End on a High Note
- Opt for a professional and warm closing. “Sincerely,” “Best regards,” or “With gratitude” are all suitable choices.
- Reiterate your appreciation for their support and express enthusiasm for future collaborations.
- Example: “Thank you again for everything. I look forward to staying in touch and exploring opportunities for future collaborations. Best regards, [Your Name]”
Frequently Asked Questions: Sample Letter To Your Network On Leaving Your Company
Navigating a career transition involves more than just informing your employer. It also includes communicating your departure to your professional network.
Here are some frequently asked questions to guide you in crafting an appropriate letter.
What information should I include in my letter?
Your letter should include your departure date, a brief expression of gratitude for the relationships you’ve built, and your future contact information.
How formal should the tone of the letter be?
Maintain a professional but friendly tone. The level of formality may depend on your relationship with the recipient.
Should I explain why I am leaving?
A brief, neutral explanation is acceptable, but avoid negativity. You can express excitement about future opportunities without detailing the reasons for leaving.
When is the best time to send out the letter?
Send the letter shortly before your departure date, ideally after informing your direct supervisor and relevant colleagues.
How can I leverage this letter for future opportunities?
Use the letter to subtly indicate your availability for future collaborations or opportunities, inviting recipients to connect and stay in touch.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
