A Visa Extension Request Letter for a Family Visit Visa is a formal request. It asks immigration authorities to let your family stay longer. Family visit visas usually have a set expiry date. Something unexpected might happen. Your family might need more time to visit. This letter explains why they need to extend their stay.
Writing a good letter is key. It can increase your chances of getting the extension approved. Don’t worry about how to start. We will share helpful samples. These are for crafting your own Visa Extension Request Letter.
This article provides templates and examples. You can use these as a guide. Tailor them to fit your situation. We aim to make the letter-writing process easy. You can write a strong request with our help.
Visa Extension Request Letter For Family Visit Visa
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Officer Name] (If known, otherwise use title)
[Title]
[Immigration Department Address]
Subject: Application for Visa Extension – Family Visit Visa – [Applicant Name] – [Passport Number]
Dear Sir/Madam,
I am writing to respectfully request an extension of the family visit visa for my [Relationship – e.g., mother, brother, etc.], [Applicant’s Full Name], whose passport number is [Passport Number]. [He/She] is currently visiting me in [Your City, Country] and [his/her] visa is due to expire on [Current Visa Expiry Date].
[Applicant’s Name] arrived in [Your City, Country] on [Date of Arrival] to visit me and my family. During [his/her] stay, [he/she] has been enjoying [mention activities, e.g., spending time with family, seeing local attractions, etc.].
We would greatly appreciate it if [his/her] visa could be extended for [Number] [Weeks/Months], allowing [him/her] to remain with us until [Proposed New Departure Date]. This extension would allow us to [Explain reason for extension, e.g., celebrate a family event, provide needed assistance, etc.]. [Applicant’s Name] intends to return to [Applicant’s Home Country] on or before the proposed departure date.
I can confirm that I will be responsible for [Applicant’s Name]’s accommodation and living expenses during [his/her] extended stay. I have attached copies of [Applicant’s Name]’s passport, current visa, arrival card, and [mention any other supporting documents, e.g., return flight ticket, proof of funds, proof of accommodation, etc.] to support this application.
Thank you for considering our request. We hope for a favorable response.
Sincerely,
[Your Name]
How to Write Visa Extension Request Letter For Family Visit Visa
Subject Line: The Clarion Call of Your Request
The subject line is your first, albeit brief, opportunity to seize the reader’s attention. Be forthright and crystal clear. A hazy or nebulous subject line might consign your letter to oblivion.
- Example 1: Visa Extension Request – [Applicant Name] – Family Visit
- Example 2: Urgent: Family Visit Visa Extension Application – [Visa Number]
Salutation: A Respectful Overture
Begin with appropriate formality, especially when addressing a governmental agency. A touch of deference can only aid your cause.
- Acceptable: Dear Sir/Madam,
- If known: Dear [Officer’s Name],
- Never: Hey! or To Whom It May Concern (too impersonal).
Introduction: Setting the Stage
Here, you succinctly introduce yourself and state your purpose. Directly address why you are writing without prevarication.
- Identify yourself (applicant’s full name, passport number).
- State the visa number you are seeking to extend.
- Explicitly request a visa extension for a family visit.
- Mention the original entry date and intended new departure date.
Body Paragraph 1: Justification – The Heart of the Matter
This section constitutes the linchpin of your request. You must persuasively articulate the rationale for overstaying your initially approved duration. Provide cogent reasons and avoid flimsy excuses.
- Explain the circumstances necessitating the extended stay (e.g., unforeseen illness, family event).
- Provide supporting documentation (medical reports, event invitations).
- Emphasize the familial bond and the importance of your presence.
Body Paragraph 2: Undertakings and Assurances
Reassure the immigration authorities of your bona fides and intention to comply with all regulations. Allay any concerns about potential overstaying.
- Affirm your commitment to adhering to visa regulations.
- State you possess sufficient funds to cover the extended stay.
- Vow to depart the country before the expiry of the extension.
- Mention any ties to your home country (job, property) to demonstrate your intention to return.
Supporting Documents: Bolstering Your Case
List all documents you are appending to the letter. This demonstrates diligence and facilitates the review process.
- Passport copy (bio page and visa page).
- Flight itinerary showing the original entry date.
- Proposed flight itinerary showing the new departure date.
- Proof of funds (bank statements).
- Supporting documents mentioned in Body Paragraph 1 (medical reports, event invitations).
Closing: A Courteous Conclusion
End with a polite expression of gratitude and reiterate your commitment to cooperation. A graceful exit leaves a favorable impression.
- Express your sincere appreciation for their time and consideration.
- Reiterate your willingness to provide any further information or documentation.
- Use a formal closing: “Yours sincerely,” or “Respectfully yours,”
- Sign your name (if sending a physical letter) or type your full name (if sending an email).
Frequently Asked Questions: Visa Extension Request Letter for Family Visit Visa
This section addresses common inquiries regarding the preparation and content of a visa extension request letter for a family visit visa. Understanding these aspects can significantly improve the chances of a successful application.
What information should I include in my visa extension request letter?
The letter should clearly state your purpose for requesting an extension, the original visa details (number, validity period), your current address, contact information, reasons for needing an extension, proposed extended stay duration, and a commitment to abide by all visa regulations.
How formal should the tone of the letter be?
Maintain a formal and respectful tone throughout the letter. Address the immigration officer appropriately and avoid using colloquial language or slang.
Should I include supporting documents with the extension request letter?
Yes, always include supporting documents such as a copy of your passport, visa, proof of funds to cover the extended stay, flight itinerary (if available), and any documents supporting the reason for your extension request.
To whom should I address the visa extension request letter?
Address the letter to the appropriate immigration authority responsible for processing visa extensions in the country you are visiting. Research the specific department or officer to ensure accurate addressing.
What should I do after submitting the visa extension request letter?
Keep a copy of the letter and all submitted documents for your records. Follow up with the immigration authorities if you do not receive a response within a reasonable timeframe, as per their guidelines.
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