An internship visa lets you gain work experience abroad. Sometimes, your internship lasts longer than your visa. A visa extension request letter asks the authorities to extend your stay. You need this letter when your internship goes beyond your visa’s expiry date.
Writing this letter can be daunting. You might worry about the format or the wording. Don’t stress! We’ve got you covered.
In this article, we’ll share templates and samples. These will make writing your visa extension request letter easy. Get ready to craft a compelling letter and extend your internship!
Visa Extension Request Letter For Internship Visa
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Officer Name (if known), or “To Whom It May Concern”]
[Immigration Department Address]
Subject: Visa Extension Request – Internship Visa – [Your Full Name] – [Your Current Visa Number]
Dear Sir/Madam,
I am writing to respectfully request an extension of my internship visa, which is currently valid until [Current Visa Expiry Date]. I am [Your Full Name], a citizen of [Your Nationality], and my current visa number is [Your Current Visa Number].
I am currently undertaking an internship at [Company Name] located at [Company Address]. My internship commenced on [Internship Start Date] and is scheduled to conclude on [Original Internship End Date].
Due to [Briefly Explain Reason for Extension. E.g., “ongoing project requirements” or “an unforeseen delay in the project timeline”], my internship period has been extended until [New Internship End Date]. [Optionally Add: This extension has been approved by my supervisor.”]
I have attached the following documents to support my application:
- A letter from [Company Name] confirming the extension of my internship period.
- A copy of my current passport and visa.
- [Any other relevant documents, e.g., proof of funds, updated internship agreement].
I assure you that I will abide by all the rules and regulations of my visa. I intend to leave [Country Name] immediately upon the completion of my internship.
I would be very grateful if you would consider my application favorably. Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write a Visa Extension Request Letter for Internship Visa
1. Crafting a Compelling Subject Line
The subject line is your letter’s herald. It must be succinct and immediately clarify the purpose of your missive. Eschew ambiguity; directness is paramount. For instance:
- “Visa Extension Request – Internship Visa – [Your Name] – [Visa Number]”
- “Application for Internship Visa Extension – [Your Name]”
2. The Salutation: Addressing the Right Person
Begin with a formal salutation. Scour the embassy or immigration website for the correct recipient—ideally a specific name and title. If a name proves elusive, the following is acceptable:
“Dear Visa Officer,”
Avoid overly casual greetings. Professionalism establishes credibility from the outset.
3. Introduction: Concisely State Your Intent
The introductory paragraph is where you unequivocally declare your purpose. Immediately state that you are requesting an extension to your internship visa. Specify:
- Your full name.
- Your nationality.
- Your current visa type and number.
- The requested duration of the extension (start and end dates).
- A brief sentence outlining the reason for your extension, foreshadowing a more detailed exposition later.
Example: “I, [Your Name], a citizen of [Your Country], am writing to formally request an extension of my internship visa, number [Visa Number], from [Current Expiry Date] to [Proposed New Expiry Date], due to the continued relevance of my internship project at [Company Name].”
4. Elaboration: Substantiating Your Need for an Extension
This section is the cornerstone of your appeal. Extensively detail the compelling reasons necessitating your visa extension. Include:
- A comprehensive description of your internship project and its importance.
- Specific tasks you are still undertaking and the expected completion timeline.
- A corroborating statement from your internship supervisor endorsing the extension and affirming the project’s ongoing value. Obtain a formal letter from them if possible; append this to your request as an exhibit.
- Explicate any unforeseen delays or circumstances that have impacted the initial timeline.
- Underscore the benefits both you and the host organization stand to gain from the extension.
Be persuasive. Emphasize the synergistic relationship between your contributions and the company’s objectives.
5. Demonstrating Compliance and Financial Solvency
Reassure the visa officer of your adherence to all visa regulations. Assert your commitment to abiding by the laws of the host country. Furthermore, unequivocally demonstrate your capacity to financially support yourself throughout the extended period.
- State that you possess adequate financial resources for your stay.
- Attach bank statements or supporting documents as evidence of your financial solvency.
- Reiterate your intention to return to your home country upon the conclusion of the extended visa period.
Alleviate any potential concerns regarding your financial stability or intentions.
6. Enclosures: Providing Supporting Documents
Meticulously enumerate all documents appended to your letter. This demonstrates organization and facilitates a streamlined review process for the visa personnel.
- Copy of your passport.
- Copy of your current visa.
- Official letter of support from your internship supervisor.
- Bank statements.
- Any other relevant supporting documentation (e.g., updated internship agreement).
Label each attachment clearly and logically to avoid confusion.
7. Closing: A Courteous and Professional Conclusion
End your letter with a polite and professional closing. Reiterate your request succinctly and express your gratitude for their consideration.
- “Thank you for considering my application. I eagerly await your favorable response.”
- “I look forward to a positive outcome and am grateful for your time and attention to this matter.”
Use a formal valediction such as “Sincerely” or “Respectfully,” followed by your full name and signature (if submitting a physical letter).
Frequently Asked Questions: Internship Visa Extension Request Letter
This section addresses common inquiries regarding the process of composing a visa extension request letter specifically for an internship visa. Understanding the nuances of this process can significantly improve the likelihood of a successful visa extension.
What information should I include in my internship visa extension request letter?
Your letter should include your full name, passport number, current visa details, internship details (company name, supervisor’s name, start and end dates), the specific reason for the extension, and your intended departure date.
To whom should I address the visa extension request letter?
Address the letter to the appropriate immigration authority or visa officer responsible for processing visa extensions in the country where you are interning. Consult the immigration website for the correct address.
What supporting documents should accompany the extension request letter?
Include copies of your passport, current visa, internship offer letter, a letter from your internship supervisor confirming your performance and the need for extension, proof of sufficient funds, and any other documents required by the immigration authorities.
How far in advance should I submit my visa extension request letter?
Submit your visa extension request letter well in advance of your current visa’s expiration date. It is recommended to apply at least 60-90 days before the expiration to allow ample processing time.
What if my visa extension request is denied?
If your extension request is denied, you must adhere to the original visa expiration date and depart the country accordingly. You may have the option to appeal the decision, but this varies by country. Consult with legal counsel for specific advice.
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