Planning to bring a friend over to experience the beauty of Malaysia? A visa invitation letter might be what you need. This letter is written by a Malaysian resident. It invites a friend or family member from another country. It supports their visa application. This is common for tourist visas. It confirms you’ll host them during their stay.
Need help drafting this important letter? You’re in the right spot. We know writing formal letters can be tricky. That’s why we’ve created a collection of templates.
Get ready to simplify your visa invitation process! We offer various samples and examples. These will guide you in writing the perfect letter. Easily customize them for your specific situation. Let’s get started and make this easier.
Visa Invitation Letter To Invite Friend To Malaysia
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Immigration Department of Malaysia
[Address of Immigration Department, if known; otherwise omit]
Subject: Visa Invitation Letter for [Friend’s Name]
Dear Sir/Madam,
I am writing this letter to support the visa application of my friend, [Friend’s Name], residing at [Friend’s Address]. His/Her passport number is [Friend’s Passport Number].
I would like to invite [Friend’s Name] to visit me in Malaysia for [Number] weeks/months, from [Start Date] to [End Date]. The purpose of his/her visit is for tourism and to spend time with me.
During his/her stay, [Friend’s Name] will be staying with me at my residence located at [Your Address]. I will be responsible for his/her accommodation and well-being during this period. He/She will also be responsible for his/her own expenses including meals, transportation, and other personal costs. [Friend’s Name] has sufficient funds to cover these expenses.
I am a [Your Occupation] at [Your Company Name] and have been residing in Malaysia for [Number] years. A copy of my identity card/passport and my visa/residence permit is attached for your reference.
I kindly request that you grant [Friend’s Name] a visa to visit Malaysia. Your consideration of this request would be greatly appreciated.
Thank you for your time and attention to this matter.
Sincerely,
[Your Signature]
How to Write a Visa Invitation Letter To Invite Friend To Malaysia
Subject Line: A Concise Overture
- Keep it succinct and transparent. For instance: “Visa Invitation for [Friend’s Name] – Tourism Purposes” or “Letter of Invitation – [Friend’s Name] – Malaysia Visit.” Clarity preempts confusion right from the start, ensuring your recipient understands the letter’s intent at a mere glance.
Salutation: Setting the Tone with Deference
- Opt for a formal yet affable greeting. “Dear [Embassy/Consulate Officer]” works wonders if addressing the embassy directly. If addressing your friend, “Dear [Friend’s Name]” is perfectly acceptable. Remember, a cordial start can subtly influence the subsequent assessment.
Introduction: Laying the Groundwork
- Clearly state your purpose. Begin by affirming that you are inviting your friend, [Friend’s Name], to visit you in Malaysia. Include your full name, address, and contact number, substantiating your legitimacy as the inviter. Mention your occupation or status in Malaysia (e.g., “I am a resident of Malaysia working as an engineer”).
Body Paragraph 1: The Quintessential Details of the Invite
- Specify the dates of the proposed visit. Be precise: “[Start Date] to [End Date]”. Articulate the purpose of the visit—tourism, attending a family function, or simply leisure. Provide a brief itinerary, encapsulating the places you plan to visit together. This adds heft to the genuineness of the invitation.
Body Paragraph 2: Affirmation of Responsibility
- Declare your commitment to ensuring your friend’s compliance with Malaysian laws and visa regulations. State that you will be responsible for their well-being during their stay. Consider adding: “I will also ensure that [Friend’s Name] departs Malaysia before the visa expires.” Such assurances assuage potential concerns.
Financial Undertaking: Addressing Pecuniary Concerns
- Explicitly elucidate who will bear the financial responsibility for the trip. If you are sponsoring your friend, state this clearly. Example: “I will be responsible for covering all of [Friend’s Name]’s expenses, including accommodation, food, and transportation within Malaysia.” Alternatively, if your friend is self-funding, clarify that too.
Closing: A Formal Farewell
- End with a polite closing. “Sincerely” or “Yours Faithfully” followed by your full name and signature is standard. Underneath your signature, reiterate your contact information. It’s prudent to also offer to provide any additional information the embassy or consulate might require. A well-articulated conclusion leaves a lasting impression of meticulousness.
Visa Invitation Letter for Friends Visiting Malaysia: FAQs
Planning to invite a friend to Malaysia? A visa invitation letter can be a crucial document. This FAQ section provides answers to common questions regarding invitation letters for Malaysian visas.
1. What is a visa invitation letter and why is it needed?
A visa invitation letter is a formal document written by a Malaysian resident or citizen to invite a foreign friend or family member to visit Malaysia. It provides support for their visa application, demonstrating the purpose of their visit and guaranteeing their accommodation and financial support, if needed.
2. Who can write an invitation letter?
A Malaysian citizen, permanent resident, or a foreigner holding a valid Malaysian work permit or long-term visa can write an invitation letter. The inviter must be able to demonstrate a genuine relationship with the applicant.
3. What information should be included in the invitation letter?
The letter should include the inviter’s full name, address, contact details, and identification number (e.g., MyKad or passport number). It should also include the applicant’s full name, passport number, date of birth, nationality, the purpose and duration of the visit, and a statement of financial responsibility, if applicable.
4. Is an invitation letter a guarantee of visa approval?
No, the invitation letter is not a guarantee. The final decision on visa approval rests solely with the Malaysian Immigration Department based on their assessment of the applicant’s eligibility and other supporting documents.
5. Do I need to notarize the invitation letter?
While not always mandatory, notarizing the invitation letter can add credibility to the document and may be required in specific cases. Check with the Malaysian embassy or consulate in the applicant’s country for their specific requirements.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
