Need your mom in Poland? A Visa Invitation Letter can help. It’s a formal letter. You write it to help your mother get a visa to visit you in Poland. This letter shows you’ll support her stay. It’s often needed for a Tourist Visa.
Planning this letter can feel tough. Don’t worry, we get it. It’s your mom! You want to do it right.
We’ve made it easy. This article gives you samples. Use them as a guide. You can write your own perfect invitation.
Visa Invitation Letter To Invite Mother To Poland
[Your Name]
[Your Address]
[Your City, Postal Code]
[Your Email Address]
[Your Phone Number]
[Date]
Embassy of Poland
[Embassy Address]
[Embassy City, Postal Code]
Subject: Visa Invitation Letter for [Mother’s Full Name]
Dear Sir/Madam,
I am writing this letter to formally invite my mother, [Mother’s Full Name], residing at [Mother’s Full Address], to visit me in Poland. Her date of birth is [Mother’s Date of Birth] and her passport number is [Mother’s Passport Number].
I am currently living at [Your Full Address] in [Your City] and working for [Your Company Name] as a [Your Job Title]. I have been living in Poland since [Your Arrival Date].
I would like my mother to visit me for approximately [Number] weeks, from [Start Date] to [End Date]. During her stay, she will be accommodated at my home address. The purpose of her visit is for tourism and to spend time with me.
I will be responsible for all of her expenses during her stay in Poland, including accommodation, food, transportation, and any medical expenses that may arise. I can provide evidence of my financial ability to support her visit, including my bank statements and employment contract, if required.
I kindly request you to grant her a visa to visit Poland. I assure you that she will return to her home country before the expiration of her visa.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Visa Invitation Letter To Invite Mother To Poland
Subject Line: Clarity is Key
The subject line of your invitation letter should directly convey the purpose. Avoid ambiguity; instead, be precise.
- “Visa Invitation for Mother – [Mother’s Full Name]”
- “Invitation for Tourist Visa – Mother’s Visit to Poland”
- “Visa Support Letter – [Mother’s Full Name] – Poland Visit”
Salutation: Addressing with Respect
Begin your letter with a salutation that reflects reverence and familiarity. Remember, it’s your mother – a touch of warmth is appropriate. Yet, maintain a decorous tone.
- “Dearest Mother,”
- “My Beloved Mother,”
- “To My Respected Mother, [Mother’s Last Name],”
Introduction: Setting the Stage
The introductory paragraph is crucial. Clearly state your intention to invite your mother to Poland, specifying the purpose and duration of her visit.
- “I am writing this letter to formally invite my mother, [Mother’s Full Name], to visit me in Poland for a period of [Number] weeks/months.”
- “This letter serves as an official invitation for my mother, [Mother’s Full Name], to travel to Poland for a vacation. Her intended stay is from [Start Date] to [End Date].”
- “It is with immense pleasure that I extend this invitation to my mother, [Mother’s Full Name], inviting her to experience the beauty of Poland. She plans to arrive on [Start Date] and depart on [End Date].”
Body Paragraphs: Providing Pertinent Details
This section should furnish comprehensive details about your mother, her travel plans, and your commitment as the host. Emphasize your willingness to be responsible for her welfare during her sojourn.
- Mother’s Full Name: [Mother’s Full Name]
- Date of Birth: [Date of Birth]
- Passport Number: [Passport Number]
- Nationality: [Nationality]
- Address: [Full Address in Her Home Country]
- Planned Travel Dates: [Arrival Date] – [Departure Date]
- Purpose of Visit: Tourism, family visit, etc. Be specific and unequivocal.
- Your undertaking to cover her accommodation, meals, and other incidental expenses throughout her time here.
- Your address in Poland: [Your Full Address in Poland]. Include phone number for contact during her stay.
Financial Guarantee: Assuring Sufficiency
Reassure the visa issuing authority that your mother’s expenses will be adequately covered. This dispels concerns about her becoming a financial burden on the Polish state.
- “I, [Your Full Name], will be financially responsible for my mother’s accommodation, meals, health insurance, and any other expenses incurred during her stay in Poland.”
- “As the inviter, I guarantee full financial support for my mother, [Mother’s Full Name], during her visit, ensuring she will not require any public assistance.”
- Detail any specific financial arrangements: “I have allocated [Amount] EUR to cover her expenses, and I will provide her with [Specifics, e.g., accommodation at my home, prepaid travel card].”
Concluding Remarks: Summarizing and Reassuring
Reiterate your invitation and express confidence that her visa application will meet with a favorable outcome. End on a positive and hopeful note.
- “I eagerly anticipate my mother’s visit and am confident that her visa application will be approved. Please do not hesitate to contact me if you require any further information.”
- “I sincerely hope that her application will be viewed favorably, allowing her to experience the rich culture and hospitality of Poland. Thank you for your consideration.”
- “I believe my mother’s visit will be a joyous occasion for our family, and I trust her visa will be granted. I remain at your disposal for any clarifications.”
Closing: Formalities and Contact Information
Close your letter with a formal valediction, followed by your name, signature, and contact details. This adds a layer of authenticity and facilitates communication.
- “Sincerely,” or “Yours Sincerely,”
- Your Full Name: [Your Full Name]
- Your Signature: (Leave space for a physical signature if printing the letter)
- Your Address in Poland: [Your Full Address in Poland]
- Your Phone Number: [Your Phone Number]
- Your Email Address: [Your Email Address]
Visa Invitation Letter for Mother to Poland: FAQs
Planning to invite your mother to Poland? This FAQ section addresses common queries regarding the visa invitation letter, ensuring a smooth application process.
These answers are for informational purposes only and do not constitute legal advice.
1. What is a visa invitation letter and why is it needed?
A visa invitation letter is a formal document written by a resident of Poland inviting a foreign national (in this case, your mother) to visit. It provides evidence to the Polish consulate that your mother has a legitimate reason and place to stay in Poland, supporting her visa application.
2. What information should be included in the invitation letter?
The letter should include your full name, address, contact information, and relationship to the invitee (your mother). It should also include your mother’s full name, date of birth, passport number, the purpose of her visit, the planned dates of arrival and departure, and an address where she will be staying in Poland. You must also declare that you will cover her accommodation and living expenses while she is in Poland.
3. Do I need to register the invitation letter and where?
Yes, the invitation letter must be registered at the Voivodeship Office (Urzad Wojewódzki) relevant to your place of residence in Poland. This registration validates the letter and makes it an official document for visa application purposes.
4. What supporting documents should I attach to the invitation letter?
You should attach a copy of your Polish residence permit or ID card (Dowód Osobisty), proof of your address (e.g., utility bill), and any documents proving your financial stability to show you can support your mother during her stay, like a bank statement or employment contract.
5. What if my mother’s visa is denied despite having an invitation letter?
While an invitation letter strengthens the application, it does not guarantee visa approval. The consulate assesses each application individually based on all provided documents and the applicant’s circumstances. If denied, you will receive a reason for the denial, and your mother can appeal the decision or reapply with additional supporting documents.
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