Are you a Belgian resident or citizen? Do you want to invite your parents for a visit? They likely need a visa. A visa invitation letter is key for their application. It shows you’re sponsoring their trip. It confirms you’ll host them in Belgium.
Writing this letter can feel daunting. Don’t fret! We have you covered. We’re sharing templates and examples.
These samples will make writing easy. Simplify the process of inviting your parents. Get ready to welcome them to Belgium!
Visa Invitation Letter To Invite Parents To Belgium
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Embassy of Belgium
[Embassy Address]
Subject: Visa Invitation for Parents
Dear Sir/Madam,
I am writing to request a visa for my parents, [Father’s Full Name] and [Mother’s Full Name], to visit me in Belgium. They are citizens of [Country of Citizenship] and reside at [Parents’ Address].
My father’s date of birth is [Father’s Date of Birth] and his passport number is [Father’s Passport Number], expiring on [Father’s Passport Expiry Date]. My mother’s date of birth is [Mother’s Date of Birth] and her passport number is [Mother’s Passport Number], expiring on [Mother’s Passport Expiry Date].
I am a legal resident of Belgium, residing at [Your Full Address]. I am employed at [Your Company Name] as a [Your Job Title]. I have attached copies of my residence permit, passport, and employment contract as proof.
I would like my parents to visit me from [Start Date] to [End Date]. During their stay, they will be residing with me at my address. I will be responsible for all their expenses, including accommodation, food, and medical insurance. I have sufficient financial resources to support them during their stay.
The purpose of their visit is purely for tourism and to spend time with me. They have strong ties to [Country of Citizenship], including their home, family, and social commitments, and they will return to their home country before their visa expires.
I kindly request you to grant them a visa to visit me in Belgium. Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Visa Invitation Letter To Invite Parents To Belgium
Subject Line: Clarity is Key
The subject line should be terse yet informative. Instead of “Invitation Letter,” opt for:
- VISA INVITATION: Parents [Parents’ Last Name] for Visit
- Invitation for Parental Visit – [Parents’ Last Name] – Belgium Visa Application
This expedites sorting and ensures immediate comprehension by consular officials.
Salutation: Warmth and Formality
Begin with a respectful salutation.
- To the Esteemed Visa Officer,
- Dear Visa Officer,
Avoid overly casual greetings like “Hi” or “Hello.” Maintain professional deference.
Introduction: Setting the Stage
The introductory paragraph establishes your intent. Specify your relationship to the invitees and your reason for inviting them.
Example:
I, [Your Full Name], residing at [Your Full Address], am writing to earnestly invite my parents, [Father’s Full Name] and [Mother’s Full Name], residing at [Parents’ Full Address], to visit me in Belgium. They intend to sojourn for [Duration] from [Start Date] to [End Date].
Body Paragraphs: Elaborating the Details
This section furnishes crucial details about the visit. Be exhaustive and precise.
- Purpose of Visit: Clearly articulate the reason for their visit. Is it for leisure, a special occasion, or simply to spend time with you?
- Accommodation: Explicitly state where your parents will be lodging. If they are staying with you, mention, “They will be residing with me at the address provided above.” If they are staying elsewhere, provide the hotel name and address.
- Financial Responsibility: Unambiguously declare who will be responsible for the financial aspects of their trip. If you are sponsoring them, state, “I will be providing complete financial support for their sojourn, covering travel, accommodation, and sustenance expenses.” Provide evidence like bank statements to buttress this claim.
- Travel Itinerary (Optional): Including a tentative itinerary can bolster the application. List potential destinations and activities.
Your Status in Belgium: Substantiating Your Claim
Emphasize your legal standing in Belgium. Attach copies of your residence permit, work permit, or citizenship documents.
Mention, “I am a legal resident of Belgium, holding a [Type of Permit] bearing the number [Permit Number].”
Concluding Paragraph: Reiteration and Gratitude
Reiterate your request and express gratitude for their consideration.
Example:
I earnestly beseech you to grant my parents visas, enabling them to visit me in Belgium. Their presence would be a source of immense joy. Thank you for your time and consideration.
Closing: Professional and Respectful
End with a formal closing.
- Sincerely,
- Respectfully,
- Yours Faithfully,
Followed by your full name and signature (if sending a physical copy). Include your contact information (phone number and email address) for easy communication.
Visa Invitation Letter for Parents Visiting Belgium: FAQs
This section addresses frequently asked questions regarding invitation letters for parents seeking a Belgian visa. Please review these questions and answers to better understand the requirements and process.
1. What is a visa invitation letter and why is it necessary?
A visa invitation letter is a formal document written by a Belgian resident (citizen or legal resident) inviting their parents to visit Belgium. It indicates your willingness to host and support them during their stay, which can strengthen their visa application.
2. What information should be included in the invitation letter?
The letter should include your full name, address, contact information, and status in Belgium; your parents’ full names, dates of birth, passport numbers, and purpose of visit; the intended dates of travel and duration of stay; and a statement of financial responsibility.
3. Do I need to provide any supporting documents with the invitation letter?
Yes, you should include copies of your Belgian residence permit or passport, proof of your address (e.g., utility bill), and evidence of your financial ability to support your parents during their stay (e.g., bank statements).
4. Is the invitation letter a guarantee that my parents will receive a visa?
No, the invitation letter is not a guarantee. The final decision rests with the Belgian embassy or consulate, who will assess the application based on all supporting documents and the applicant’s circumstances.
5. Should the invitation letter be notarized?
While notarization is not always mandatory, it can add credibility to the letter. Check with the specific Belgian embassy or consulate where your parents will be applying to determine if notarization is recommended or required.
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