Planning to bring your parents over to Poland? They will likely need a visa. A key part of their visa application is a visa invitation letter. This letter is written by you, the child living in Poland. It formally invites your parents for a visit. It also confirms you’ll support them during their stay.
Need help drafting this important letter? You’re in the right place! We know writing formal letters can be tricky. That’s why we’re here to simplify the process.
We’ll share templates and examples to guide you. These samples will make writing your invitation letter much easier. Get ready to welcome your parents to Poland!
Visa Invitation Letter To Invite Parents To Poland
[Your Name]
[Your Address]
[Your City, Postal Code]
[Your Email Address]
[Your Phone Number]
[Date]
Embassy of Poland
[Embassy Address]
[Embassy City, Postal Code]
Subject: Visa Invitation for Parents – [Parents’ Names]
Dear Visa Officer,
I am writing to request that you grant a visa to my parents, [Father’s Full Name] and [Mother’s Full Name], so they can visit me in Poland. My parents are citizens of [Parents’ Country of Citizenship] and reside at [Parents’ Full Address].
I am currently living in Poland at [Your Full Address] and working at [Your Company Name] as a [Your Job Title]. I have been residing in Poland since [Date].
I would like my parents to visit me from [Start Date] to [End Date]. During their stay, they will be accommodated at my residence. I will be responsible for their financial support, including their accommodation, living expenses, and healthcare needs during their visit.
My father’s date of birth is [Father’s Date of Birth] and his passport number is [Father’s Passport Number], expiring on [Father’s Passport Expiry Date]. My mother’s date of birth is [Mother’s Date of Birth] and her passport number is [Mother’s Passport Number], expiring on [Mother’s Passport Expiry Date].
I am providing copies of my Polish residence permit, passport, and employment contract to support this application. I can also provide additional documents if required.
I would be very grateful if you would consider their visa application favorably, allowing them to visit me in Poland.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Visa Invitation Letter To Invite Parents To Poland
Subject Line: Clear Intent is Paramount
- Indicate the letter’s purpose succinctly.
- Example: “Visa Invitation for Parental Visit to Poland.”
- Avoid ambiguity; specificity expedites processing.
Salutation: Establishing a Respectful Tone
- Use formal deference: “Dear Mr. and Mrs. [Parents’ Last Name],”
- If addressing only one parent, tailor accordingly: “Dear Mr./Ms. [Parent’s Last Name],”
- Maintain propriety; it underscores sincerity.
Introduction: Setting the Stage
- State your full name, date of birth, and Polish address.
- Clearly express your desire to invite your parents for a sojourn.
- Specify the purpose explicitly: tourism, family visit, or a confluence of both.
- “I, [Your Full Name], born on [Your Date of Birth] and residing at [Your Full Address in Poland], am writing to formally invite my parents, [Parents’ Full Names], to visit me in Poland.”
Body: Laying Out the Specifics
- Mention your parents’ full names, dates of birth, and passport numbers.
- Specify the intended dates of arrival and departure with certitude.
- Provide a plausible itinerary, including cities they might frequent.
- Clarify who will bear the financial encumbrance: you, your parents, or both.
- If you are sponsoring, append details about your occupation, income, and proof of residence in Poland.
- “They intend to arrive on [Arrival Date] and depart on [Departure Date]. During their visit, we plan to explore [Cities/Regions]. I will be responsible for their lodging and sustenance during their peregrination.”
Assurances: Dispelling Apprehensions
- Affirm that your parents intend to adhere to Polish laws.
- Guarantee their timely departure upon visa expiration.
- Reiterate that the intent of their visit is solely for familial enjoyment.
- “I assure you that my parents intend to fully comply with Polish laws and regulations, and they will depart Poland before their visa expires. This visit is strictly for leisure and familial bonding.”
Supporting Documents: Reinforcing Credibility
- List all enclosed documents for the consulate’s perspicacity.
- Examples: copy of your Polish residence permit, passport copy, proof of income, itinerary, and relationship verification (birth certificate).
- Delineate each document with precision.
- “Please find enclosed the following documents to support this application: [List of Documents].”
Closing: Formalities and Gratitude
- Employ a courteous closing: “Sincerely,” or “Yours faithfully,”
- Include your full name and contact information (phone number and email address).
- Express gratitude for the consulate’s time and consideration.
- “Thank you for your time and consideration. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]”
Visa Invitation Letter To Invite Parents To Poland: FAQs
This section provides answers to frequently asked questions regarding invitation letters for parents applying for a visa to visit Poland.
These FAQs aim to clarify the process and required documentation.
What is a visa invitation letter and why is it needed?
A visa invitation letter is a formal document from a Polish resident or citizen inviting their parents to visit Poland. It serves as supporting documentation for their visa application, demonstrating the purpose and arrangements for their stay.
Who can write an invitation letter?
A Polish citizen or a legal resident of Poland with a valid residence permit can write an invitation letter for their parents.
What information should be included in the invitation letter?
The letter must include your full name, address, contact information, relationship to the invitees, dates of the visit, purpose of the visit, accommodation details, and a declaration of financial responsibility for their stay.
Does the invitation letter guarantee a visa?
No, the invitation letter is just one of the supporting documents required for the visa application. The Polish embassy or consulate will assess all submitted documents and make a final decision based on their criteria.
While not always mandatory, registering the invitation letter with the Voivodeship Office (Urzad Wojewódzki) can strengthen the application. Check with the specific Polish embassy or consulate for their requirements.
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