In this article, we will learn how to write a warning letter for dual employment.
If you’re facing a problem with a colleague who has recently joined your team, it may be best to approach it in a more indirect manner.
A warning letter is an effective way to let a colleague know that you’re unhappy with their behaviour, but that you don’t want to escalate the situation.
Below are some tips to help you write a warning letter:
- Start by explaining why you’re sending the letter.
- Make sure to include the name of the colleague and the details of their employment status, such as “recently hired.”
- Explain your concerns with the individual’s actions and behaviors.
- Include any evidence you have to back up your claims.
Let’s dive into some samples:
Warning Letter For Dual Employment
Here Are Some Samples To Guide You.
Sample #1
Dear [Employee Name],
We are writing this letter to bring to your attention a serious issue that has come to our notice regarding your employment status. We have recently discovered that you have been working with another company while still being employed with us.
As a company policy, we strictly prohibit our employees from engaging in dual employment, as it can lead to conflicts of interest, reduced productivity, and potential legal issues. As a result of your actions, we have lost trust in your commitment and loyalty to our organization.
We would like to remind you that this behavior is a breach of the employment contract you have signed with us, and it is unacceptable. We take this matter very seriously, and we expect all our employees to conduct themselves with the utmost integrity and professionalism.
We demand that you immediately terminate your employment with the other company and provide us with written confirmation of your compliance. We are also considering disciplinary action against you, and we reserve our right to do so.
We hope this serves as a serious warning, and we expect you to take corrective action immediately. Failure to comply with our policies and regulations will result in further disciplinary action, including termination of employment.
We value your contribution to the company, and we hope that you will take the necessary steps to rectify this situation.
Sincerely,
[Your Name]
[Company Name]
Sample #2
Dear [Employee Name],
We would like to bring to your attention that we have received information regarding your dual employment, i.e., working for another company while being employed with us.
We take this matter seriously as it is against our company policy to engage in dual employment without prior written approval from the company.
As per our company policy, you are required to devote your full time and attention to your work at our company during your work hours.
We expect our employees to be dedicated and committed to their roles and responsibilities, and any action that could compromise the quality of work or cause a conflict of interest is not acceptable.
We understand that you may have had reasons for engaging in dual employment, but we must reiterate that such actions are in violation of our company policy. We would like to remind you that this is a serious matter that can lead to disciplinary action, including termination of employment.
We request you to provide us with an explanation for your dual employment within the next [time frame], and any supporting documents or information that can help us understand the situation better.
We would also like to remind you that any misleading or false information provided to the company regarding your employment status can result in further disciplinary action.
We hope that this letter serves as a reminder of our company policy and the importance of maintaining a professional and ethical work environment. Please let us know if you have any questions or concerns regarding this matter.
Sincerely,
[Your Name]
Sample #3
Dear [Employee Name],
I am writing this letter to bring to your attention a serious issue that has come to our notice regarding your employment status. We have recently discovered that you have been engaging in dual employment, which is a violation of the employment contract you signed with us.
As you may already be aware, our company policy prohibits our employees from engaging in any other employment or business activities that may interfere with their duties and responsibilities towards our organization.
Unfortunately, it has come to our attention that you have been working for another company while still under contract with us.
We take this matter very seriously, and we expect all our employees to uphold the highest standards of professionalism and ethics. Your actions reflect negatively on our organization, and we cannot tolerate such behavior.
Please be advised that engaging in dual employment is a breach of your contract, and it may lead to disciplinary action, including termination of your employment contract. We urge you to immediately cease this activity and to focus on your duties and responsibilities towards our organization.
We appreciate your contributions to our organization, and we hope that you will take the necessary steps to remedy this situation. If you have any questions or concerns regarding this matter, please do not hesitate to contact us.
Sincerely,
[Your Name]
Sample #4
Dear [Employee],
It has been brought to our attention that you have been engaging in dual employment, meaning you have been working for another company while still employed by us. We would like to remind you that this is a clear violation of our company policy and is considered a breach of your contract.
We take this matter seriously as it can have negative effects on your performance, productivity, and our company’s reputation. It is important to note that our company requires your full commitment and attention in fulfilling your duties and responsibilities as a member of our team.
We would like to schedule a meeting with you to discuss this issue further and to provide you an opportunity to explain the situation. We hope that you understand the gravity of this situation and the consequences that may follow if this behavior persists.
Please be reminded that our company has a strict policy against dual employment, and we expect our employees to abide by it at all times. We value your contribution to our company and hope that you will take the necessary steps to rectify this issue.
Sincerely,
[Your Name]
Sample #5
Dear [Employee Name],
We have come to know that you have been employed by another organization while being employed with us. We would like to remind you that as per our company policy and the terms of your employment contract, you are not allowed to engage in dual employment.
Holding a job with another organization can compromise your ability to perform your duties here and can also be a potential conflict of interest. We expect all employees to commit their full attention and efforts to their job with us.
We understand that you may have had personal reasons for seeking additional employment, but we must ensure that our company policies and the terms of your employment are followed.
We would like to remind you that any violation of our policy on dual employment can result in disciplinary action, up to and including termination of employment.
As a valued member of our team, we hope that you will take this warning seriously and refrain from engaging in any dual employment in the future. If you have any questions or concerns, please do not hesitate to discuss them with your supervisor.
Sincerely,
[Your Name]
[Company Name]
Warning Letter For Dual Employment #6
Dear [Employee Name],
We regret to inform you that our company has received reports that you are currently employed with another organization while still holding a position in our company. As you are aware, dual employment is strictly prohibited by our company’s policies and is considered a breach of trust.
We take such matters very seriously, and after conducting a thorough investigation, we have confirmed the validity of the reports we received.
Your employment agreement with our company clearly states that you are to work for us exclusively and that any other form of employment is not permitted. By engaging in dual employment, you have violated the terms of your agreement with us.
We would like to remind you that we have a zero-tolerance policy for any behavior that goes against our company’s code of conduct.
Dual employment is a breach of trust and shows a lack of commitment to our organization. It is not only a violation of our policies, but it also puts our company in a compromising position.
Therefore, we are issuing you a warning letter for engaging in dual employment. We expect you to end your employment with the other organization immediately and to commit to working exclusively for our company.
You are expected to abide by our company policies and code of conduct, failure to do so may result in further disciplinary action, including termination of your employment.
We value your contribution to our company and hope that you understand the severity of this situation. We expect you to take corrective action immediately.
Sincerely,
[Your Name]
[Company Name]
Sample #7
Dear [Employee],
This letter is to bring to your attention that we have received information indicating that you are currently employed in another company while serving as an employee in our organization. As you are aware, this is a violation of the terms and conditions of your employment contract with our company.
According to the company policy, employees are expected to devote their full time and attention to their duties and responsibilities while on duty in our organization.
It is therefore expressly prohibited to engage in any other employment or business activities without the prior written approval of the management.
We are concerned about the potential impact that this dual employment may have on your performance and commitment to our organization.
As such, we request that you immediately cease any such activities and provide us with a written assurance that you will not engage in any other employment or business activities without our prior written consent.
Please understand that failure to comply with this directive may result in disciplinary action, up to and including termination of your employment with our company.
We value your contribution to our organization and look forward to your continued dedication and commitment to our shared goals.
Sincerely,
[Your Name]
[Your Title]
Sample #8
Dear [Employee’s Name],
We regret to inform you that we have received information that you are currently employed with another company while also employed with us.
As per our company policy and your employment contract, dual employment is strictly prohibited. We take this matter very seriously as it violates the trust and integrity that we have established with our employees.
We understand that you may have been unaware of this policy, but we strongly advise that you familiarize yourself with our company’s policies and procedures. As an employee of our organization, we expect you to abide by these policies and maintain the highest level of professionalism.
We would like to remind you that dual employment can have serious consequences, including losing your job with our company. We strongly advise you to terminate your employment with the other company immediately to avoid any further complications.
Please be advised that we will closely monitor your compliance with our company policies and any future violations may result in disciplinary action, up to and including termination of your employment.
We hope that this letter serves as a reminder of the importance of abiding by our company policies and maintaining the trust and integrity that we have established with our employees.
Sincerely,
[Your Name]
[Company Name]
Sample #9
Dear [Name],
It has come to our attention that you have engaged in dual employment while being employed with our company. As you are aware, it is a clear violation of company policy to engage in any other employment while being a full-time employee with our organization.
We value our employees and their dedication towards our company. However, engaging in dual employment can have a negative impact on your performance and can be detrimental to our business operations. It can also be seen as a conflict of interest and can harm the reputation of our organization.
We take this matter very seriously, and we expect our employees to comply with the policies and regulations set forth by the company. Therefore, we request you to terminate your other employment immediately and focus solely on your job with us.
Please be informed that engaging in dual employment in the future may result in disciplinary action, including termination of employment. We trust that you will adhere to our policies and regulations and avoid any such future violations.
We appreciate your understanding and cooperation in this matter.
Sincerely,
[Your Name]
[Company Name]
Sample #10
Dear [Employee Name],
It has come to our attention that you have been employed with another company concurrently while working with us. As per our company policy, this is considered a breach of contract and a violation of our trust.
We understand that you may have not been aware of this policy, but it is important to notify us in advance if you wish to engage in any other employment.
We take this matter very seriously and it is our responsibility to provide our clients with employees who are fully dedicated to their work and responsibilities.
Therefore, we would like to remind you that dual employment is strictly prohibited while working with us. We expect you to fully focus on your job with our company and not engage in any other employment without prior approval from the management.
Please be informed that any further violation of our company policy may result in disciplinary action, including termination of employment.
We appreciate your cooperation in this matter and hope that this matter will be resolved without any further issues.
Sincerely,
[Your Name]
[Company Name]
How To Write A Warning Letter For Dual Employment
As an employer, it can be frustrating to discover that one of your employees is engaged in dual employment – working for another company while still working for you.
Not only can this potentially jeopardize your business’s confidential information, but it can also lead to conflicts of interest and a lack of dedication to your company.
If you find yourself in this situation, it may be necessary to send a warning letter to the employee in question. Here are six tips for crafting a warning letter for dual employment:
1. Be clear and direct
Your letter should clearly state that you have become aware of the employee’s dual employment and that it is not acceptable. Be direct without being confrontational or aggressive.
2. Explain the policy
You should include a clear description of your company’s policy on dual employment, including any relevant clauses in the employee handbook or employment contract. This will help the employee understand the seriousness of the situation.
3. Emphasize the risks
Dual employment can lead to conflicts of interest and the potential for stolen intellectual property or confidential information. Make sure the employee understands the risks associated with continuing to work for another company while employed with yours.
4. Offer a solution
If the employee is willing to terminate their other employment, make sure to offer assistance in finding other opportunities or resources to help them transition. This can help the employee feel supported rather than attacked.
5. Outline consequences
If the employee continues to engage in dual employment, make sure they understand the potential consequences. This may include termination or legal action if necessary.
6. End on a positive note
While the letter should be clear and direct, it’s important to end on a positive note. Reinforce your appreciation for the employee’s contributions to the company and express your hope that they will comply with company policy moving forward.